How Do I Configure and Manage My Instant Book Settings?

This article outlines all the necessary information and decisions you will need to make when configuring Instant Book within Settings.

Basic Event Information

When configuring Instant Book in Gather, you will need the following basic event information ready for each location:

Room Information & Availability

Before setting up Instant Book, you will need to have rooms set up in Gather under Rooms in your Settings. You will need to have the following information set up under your Rooms settings for Instant Book:
 

• Room name
• Sitting Capacity
• Standing Capacity
• Description
• Privacy
• Photo

When setting up Instant Book in Gather under Online Booking in your Settings, you will need to determine the following details for each room’s availability and pricing through Instant Book:
 

• Room Charges: This is an optional base charge for each room. This does not include taxes, fees, or gratuity.
• Days and Available Times: You can specify which days of the weeks and times of day each room is available for booking through Instant Book. For each day you select, you will need to enter a start time and an end time. You can have multiple start times and end times for each day of the week (i.e. Saturday from 10am - 2pm, Saturday from 6pm - 11pm).
• Room Minimums: This is the minimum amount your guest must commit to spending with you during their event in order to reserve the space. Minimums typically include food and beverage spend. Minimums do not include taxes, fees, or gratuity. You can set a different room minimum amount for each block of availability (i.e. Saturday from 10am - 2pm would require a minimum of $750, while Saturday from 6pm - 11pm would require a minimum of $1,500).